North Belfast Harriers A.C.Established 1896
www.northbelfastharriers.com Charity Nr XT30207
The Club will be called North Belfast Harriers and will be affiliated to
Athletics Northern Ireland
Old Coach Road,
Belfast BT9 5PR
2. AIMS AND OBJECTIVES
The aims and objectives of the club will be:
• To promote conflict reconciliation by providing opportunities to socialize with other differing communities through athletics
• To promote community harmony by participation in athletics
• To promote the health and wellbeing of the local community through participation in athletics
• To promote personal health and esteem through health awareness education and athletics
• To promote athletics locally as an amateur sport
• To manage the Divisview Hall club rooms for the benefit of the local community and to facilitate the aims and objectives of the club.
• To ensure a duty of care to all members of the club
• To provide all its services in a way that is inclusive and fair to all independent of age, ability, race, gender, ethnicity, religious belief, sexuality or social/economic status
To ensure all present and future members receive fair and equal treatment.
Membership should consist of officers and members of the club.
All members will be subject to the regulations and constitution of the club
Members will be enrolled in one of the following categories:
• Full member
• Associate member
• Junior member, junior members shall not have the right to vote at meetings of the club
• Life/ Honorary member
Membership will infer agreement and compliance with, the club regulations and code of conduct, necessary for the safe and fair management of the club. Membership will not infer any benefits of a financial or material nature.
4. MEMBERSHIP SUBSCRIPTIONS
Membership subscriptions will be set annually and agreed by the Executive/Management
Committee or determined at the Annual General Meeting (AGM).
Subscriptions will be requested: annually due from 1st May.
5. OFFICERS OF THE CLUB
The officers of the club will be:
• Clubmark and Volunteer coordinator
• Disability and Mental Health awareness officer
• Correspondence Secretary
• Minutes secretary
• Premises officer
• Head of coaching
• Head of Senior coaching
• Head of Junior coaching
• Delegate to association
• Web and media
• Club Welfare/Designated Officer
• General committee members elected to ensue quorum numbers decided by AGM
• Coaches (appointed by committee subject to qualification)
Officers will be elected annually at the AGM.
All officers will retire each year but will be eligible for reappointment.
The committee may elect additional posts during the year if club needs dictate a requirement
6. MANAGEMENT COMMITTEE
• The club will be managed by the management committee consisting of the elected officers of the club as elected under item 5.
• The quorum at meetings shall be five or such other number as the committee may from time to time determine and shall consist of at least two club officers from the Chairperson, Treasurer, Correspondence Secretary and Welfare Officer. Only these posts elected under item 5 have the right to vote at meetings of the management committee.
• The Management Committee will be convened by the Correspondence Secretary of the club and held no less than six meetings a year
• The quorum required for business to be agreed at management committee meetings shall be five as above
• The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organization of the club
• The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business
• The Management Committee will be responsible for disciplinary hearings of Members who infringe the club rules/ regulations / constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings
• The Management Committee elected at an Annual General Meeting shall have the power to co-opt further members to fill any vacancy arising on the committee, or to enlist committee members with particular skills who shall serve until the conclusion of the next following Annual General Meeting provided that the number of co-opted members shall not exceed one third of the total members of the committee. Co-opted members shall not have the right to vote.
• All club monies will be banked in an account held in the name of the club.
• The Club Treasurer will be responsible for the finances of the club.
• The financial year of the club will end on 30th April
• A statement of annual accounts will be presented by the Treasurer at the AGM or as soon as is reasonably feasible there after
• Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.
• The accounts shall be audited by an auditor or auditors appointed by the Annual General Meeting or examined by any independent person who shall be appointed by the Annual General Meeting”
8. ANNUAL GENERAL MEETINGS
• Notice of AGMs will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
• The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
• Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
• Elections of officers are to take place at the AGM. All members, with the exception of junior members, shall have the right to vote at the AGM. The quorum for AGMs will be at least 15 people
• The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
9. MEMBERS UPDATE MEETING
Meetings open to all members of the club will be convened by the Correspondence Secretary and shall meet not less than four times a year. The minimum period of notice required to hold any members update meeting of the club is seven clear days from the date the notice is deemed to have been given. Members Update Meetings will be held with the purpose to update members on the progress made by the committee and to seek any necessary consensus
10. SAFEGUARDING CHILDREN
This sports club is fully committed to safeguarding the wellbeing of its members. Every individual in the club should, at all times, show respect and understanding for their rights, safety and welfare, and conduct themselves in a way that reflects the principles of the club child protection policy and the guidelines provided by our governing body and contained in the Code of Ethics and Good Practice for Children’s Sport.
11. EQUITY POLICY STATEMENT
• This club is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport
Northern Ireland definition of sports equity:
“Sports equity is about fairness in sport, equality of access, recognizing inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.”
• The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.
• The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.
• All club members have a responsibility to oppose discriminatory behavior and promote equality of opportunity.
• The club will deal with any incidence of discriminatory behavior seriously, according to club disciplinary procedures.
12. DISCIPLINE AND APPEALS
All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s safeguarding children and young people policy and procedures. The club welfare/designated officer is the lead contact for all members in the event of any safeguarding concerns.
All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 30 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 30 days of the Secretary receiving the appeal.
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of a trust set up by the committee. The trust will have the power to dispose of assets in favour of such other charitable institution or institutions having objects similar to objects of the club. No member of the trust may benefit directly from the trust. The AthleticsNI will be responsible to monitor and verify the actions of the trust are in accordance with this policy
13. AMENDMENTS TO THE CONSTITUTION
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
14 TRUST PROPERTIES
The club may appoint and may terminate the appointment of not less than three people to act as Trustees for the purpose of holding any moneys or property belonging to the club. The title to all such real and/or personal property which may be required by or for the purpose of the Club shall be vested in the Trustees who shall hold such property in trust for the Club. The Trustees shall act under instruction of the Management Committee who shall, subject to the approval and consent of the Club as determined by a General Meeting, have power to fill vacancies among the Trustees